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Most scanners can use an internet connection to back up your files to the web, but other connectivity options vary widely from scanner to scanner. Some scanners can sync to your mobile device, and others can operate wirelessly or across a network.
Welcome to our guide to the best scanners of 2019. There are plenty of reasons why you'd want to buy a standalone scanner, rather than an all-in-one printer that offers scanning features.
For a start, while all-in-ones are good scanner alternatives for home users and small businesses, they just can't compete with the best scanners for busy offices and large businesses. If you need fast, high quality scanning, then you're still going to want to buy one of the best standalone scanners on this page.
However, scanners do sometimes feel slightly old fashioned, which means you may be a bit lost when it comes to buying a new one. The good news is we're here to help, and have Collected together five of the best scanners you can buy in 2019. Each device on this list is ideal for both personal and business use.
You'll also find our price comparison tool on this page, and it will automatically compare prices from a number of online retailers to make sure you get the very best deals when buying a new scanner.
If you’re in the market for one of the best scanners for your office or home, any of the scanners we’ve gathered up in this list will make sure you have a dependable and great-performing device.
- Also check out our list of the 10 best office apps for Android
1. Panasonic KV-S1027C document scanner
Best scanner for documents
Optical scan resolution: Up to 600 x 600dpi | Scanning speed: Up to 45ppm | Interface: USB | Feeder capacity: 100
As far as usability goes, it comes with backward compatibility with USB 2.0 allowing you to use it on different machines. This will allow you to create some amazing content for film, TV or web and share them with the world. Best back up drive for mac. You also get a 1-month membership to Adobe Creative Cloud, giving you access to all their apps.
It's fast
No Wi-Fi
Document scanners are all about being able to process large amounts of documents in a trustworthy, seamless and intuitive fashion, and being able to integrate the information collected in existing document management systems. You're almost certainly looking at a sheet-fed scanner rather than a flatbed one, and there are plenty of models on the market to fit most needs including, at the very high-end, devices that can scan A3 sheets and perform 30,000 scans per day.
The Panasonic KV-S1027C represents an ideal middle ground in that it's fairly affordable but delivers the sort of performance you'd expect from a more expensive model. It scans up to 45 pages per minute, has a USB 3.0 port and can scan anything from embossed ID cards to passports. Add in a 100-sheet ADF, integrated ISIS/WIA/TWAIN drivers and a three-year warranty as standard and you have a pretty compelling offering.
2. Canon Canoscan 9000F Mark II flatbed scanner
Best scanner for photos
Optical scan resolution: Up to 9600 x 9600dpi | Scanning speed: Up to 8ppm | Interface: USB | Feeder capacity: N/A
Can scan a wide range of media
Relatively big
Flatbed scanners are the only way to go should you want a versatile unit to scan photos at high resolution, and the Canoscan 9000F Mark II ticks all the right boxes. It might be three-years-old but like the scanner market in general, there hasn't been a lot of meaningful innovation in this particular arena.
The 9000F offers a scanning resolution of up to 9600x9600 dpi for film/slides and a quarter of that for photo and documents, all at 48-bit. It can handle negatives and filmstrips thanks to a built-in adaptor. It doesn't require warm-up time and can also scan straight to a number of cloud-based services. It might be a tad bigger than its cousins (many of which would be using CMOS rather than CCD technology) but features like FARE (Film Automatic Retouching and Enhancement) will more than make up for that.
3. Epson Workforce DS-860N sheetfed scanner
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Optical scan resolution: Up to 600 x 600dpi | Scanning speed: Up to 65ppm | Interface: Ethernet, USB | Feeder capacity: 85
Five-year warranty
Bundled software could be better
The most important feature in a network scanner is the presence of an Ethernet port. Many high-end document scanners will have one by default since they're expected to service more than one person. The better models will offer a fast scanning speed coupled with integrated drivers, high daily duty cycles, the ability to scan to multiple destinations and a decent size document sheet feeder.
The Epson Workforce DS-860N offers all this and more – there's a five-year warranty as default, and the ability to scan oversized folded documents (e.g. A3). It can scan at up to 65 pages per minute at a resolution of up to 600 dpi, with a daily duty cycle of 6,000 sheets. Two other smart features include colour enhance or colour dropout which either highlights or removes a particular colour from the scanned document.
4. HP Officejet 7612 A3 printer scanner
Best scanner for small businesses
Optical scan resolution: Up to 1200 x 1200dpi | Scanning speed: Up to 10ppm | Interface: USB, Ethernet, Wi-Fi | Feeder capacity: 35
Cheap A3 scanner
No card reader
SMBs must be flexible, and the same is true for the office equipment they use, which is why the ideal scanner for a small business may well be one that combines scanning, printing and, more often than not, faxing. Purists might not agree, but a single unit that can handle all these essential business functions is often a better option than having dedicated devices, especially if you are a one-man-band or a small team.
The HP Officejet 7612 is near that sweet spot: it copies, scans and faxes, has an Ethernet port and offers Wi-Fi, scans up to A3 size (and to several destinations) and doesn't cost the Earth. Users will love the fact that it supports both Mac and Linux, and that it sports a large touchscreen control panel.
5. Brother ADW-1600W sheet fed scanner
Best scanner for portability
Optical scan resolution: Up to 600 x 600dpi | Scanning speed: Up to 18ppm | Interface: USB, Wi-Fi | Feeder capacity: 20
Can scan to pretty much anything
No battery option
A portable scanner is all about compromises – you swap the convenience of having a large flatbed area for mobility. The best models will do duplex scanning (the ability to scan both sides of a sheet), scan more than one page at a time, offer macOS and Windows compatibility and a decent software package. Optionally, they can be battery-powered, offer Wi-Fi and the ability to scan to the cloud.
The ADW-1600W from Brother fits the bill in terms of cramming features in – despite its diminutive size, this device sports an LCD touchscreen, a 20-sheet automatic document feeder (ADF), and can scan up to 18 pages per minute. It also comes with built-in TWAIN and ISIS drivers, a USB port and Wi-Fi connectivity. Surprisingly, it even supports Linux and has a clever slot allowing you to scan plastic IDs.
- Check out our list of the best printers of 2019
How to Buy the Right Scanner
Settling on a scanner that meets your specific needs can be challenging. Most scanners on the market today can handle everyday office tasks, but they come in a wide variety of types and sizes that are fine-tuned for different purposes. Here are the key questions to ask before you buy. We'll also take a look at the different kinds of scanners and their features.
What Kind of Media Will You Scan?
Knowing what and how often you expect to scan will tell you everything you need to know about the features you'll need. The two most common classes of things that get scanned are photos and documents (that is, unbound pages), but plenty of other media are common scan targets, such as bound books, business cards, film (slides and negatives), magazines, and easily damaged originals like postage stamps. Somewhat less common are 3D objects, such as coins or flowers. You should also consider details like the maximum size of the originals (more on that in a moment) and whether you'll need to scan both sides of document pages.
Do You Need a Flatbed?
For photos or other easily damaged originals, bound material, and 3D objects, you need a flatbed scanner, which has a large glass platen on which you place the documents, books, or items. (When we talk about scanning objects, here we're talking about scanning 3D objects to two-dimensional images; 3D scanners—for scanning objects to 3D files for display or printing on a 3D printer—are a different beast entirely.)
Originals like photos and stamps can go through a sheet feeder, but you risk damaging them. If you need to scan this sort of original only once in a while, you may be able to get by with a sheet-fed scanner that comes with a plastic carrier to protect the originals. Keep in mind, however, that even brand-new, unscratched plastic carriers can degrade scan quality.
Scanner models tend to stay on the market for a long time between iterations, and this is especially true of flatbed photo scanners. Not only do they often remain on sale for years, but also, few new models are introduced. We regularly update our Best Scanners roundup, so should you encounter an 'oldie but goodie,' it simply means that no similar model that we've reviewed has yet surpassed it.
Do You Need a Sheet Feeder?
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If you plan to scan documents on a regular basis—particularly those longer than one or two pages—you almost certainly want a sheet feeder. Having to open a flatbed lid and set a page in place is a minor chore, but having to repeat the process 10 times for a 10-page document is a tiresome annoyance. Some sheet-fed scanners can also handle thick originals, such as health-insurance ID cards.
If you'll primarily be scanning one or two pages at a time, a manual sheet feeder is probably all you need. If you'll be scanning longer documents on a regular basis, however, you'll want an automatic document feeder (ADF) that will scan an entire stack of pages unattended. Pick an ADF capacity based on the number of pages in the typical document you expect to scan. If you occasionally have a document that is more pages than the ADF capacity, you can add more pages during the scan as the feeder processes them. Some ADFs can also handle stacks of business cards well.
How About Duplexing?
'Duplex scanning' means scanning both sides of a page at once. If you need a sheet feeder or ADF, and if on a regular basis you expect to scan documents that are printed on both sides, you'll want a duplexing scanner, a duplexing ADF, or a scanner with a driver that includes a manual-duplex feature.
The best, swiftest duplexing scanners have two scan elements, so that they can scan both sides of a page at the same time. A design like this will be faster than a scanner with a simple duplexing ADF, but it will likely also cost more. A duplexing ADF will just scan one side, turn the page over, and only then scan the other.
In contrast, a scanner with a driver that supports manual duplexing will let you scan one side of a stack and then prompt you to flip and re-feed the stack to scan the other side, with the scanner driver automatically interfiling the pages. Manual duplexing in the driver is the most economical alternative, and it is a good choice if you don't scan two-sided documents very often, or you are on a tight budget.
See How We Test Scanners
What Resolution Do You Need?
For most scanning, resolution isn't an issue. For, say, tax documents, even a 200-pixel-per-inch (ppi) scan will give you good enough quality for most purposes, 300ppi is almost always sufficient, and it's hard to find a scanner today that supports less than 600ppi. Similarly for photos, unless you plan to crop in on a small part of the photo or print the photo at a larger size than the original, 600ppi is more than enough.
Some kinds of originals, however, require higher resolution. If you're scanning 35mm slides or negatives, for example, you'll probably want to print them at a much larger size than the original, which means you'll need to scan them at a high resolution. Similarly, if you want to see the fine detail in an original, like a stamp, you'll need to scan it at a high resolution. In these cases, you'll want a scanner that claims an optical resolution of at least 4,800ppi.
How Big Are Your Originals?
Picking a scanner that can handle the size of the originals you need to scan seems like an obvious point, but it's easy to overlook. For example, most flatbeds have a letter-size platen, which will be a problem if you occasionally need to scan legal-size pages. Most flatbeds with ADFs will scan legal-size pages via the ADF, but not all do, so be sure to check. You can also find scanners with larger flatbeds, but they will, of course, take up more desk space.
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What Software Will You Need?
Most scanners will work with just about any scan-related program, but if the software you need already comes with the scanner, you won't have to pay extra for it. Depending on what you plan to scan, some of the software features you may want to look for include photo editing, optical character recognition (OCR), text indexing, the ability to create searchable PDF documents, and a business-card archiving or management program.
Do You Need a Special-Purpose Scanner?
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Finally, consider whether you need a special-purpose, rather than general-purpose, scanner. Among the most common special-purpose choices are scanners for business cards (small and highly portable), books (designed to let pages lie flat), and slides (smaller than flatbed scanners, but no better at scanning slides than flatbed scanners with equivalent features).
Two other possibilities are portable scanners (general-purpose sheet-fed scanners small enough to fit in your laptop bag) and pen scanners (which you hold and trace over text). Some of the latest portable models can operate without a computer attached, scanning to a memory card or even to a smartphone. You can also find some that function as both portable and desktop document scanners by combining a portable scanner with a docking station that includes an ADF. Depending on what you need to scan, any one of these may be a good choice, either as your only scanner or as a supplement to a general-purpose scanner.
Let's Get Down to Scanner Shopping..
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Multifunction printers (MFPs) have built-in scanners, nearly all with flatbeds and many with sheet feeders and ADFs. To get the most out of your scanning, however, you'll probably want to get a single-function scanner. Fortunately, there are many models to choose from, and the 10 below are among the best we've tested. For more advice, check out our roundup of the top scanners for photos, or our list of the best all-in-one printers, if having a scanner attached to your printer is more appealing.
And finally, after you've digitized all that paper, take a look at the best shredders we've tested.
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Best Scanners Featured in This Roundup:
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Visioneer Patriot H60 Review
MSRP: $1095.00Pros: Exceptional optical character recognition (OCR) accuracy. Feature-rich, easy-to-deploy software. Very fast scanning and saving to PDF. 10,000-page daily duty cycle.Cons: Would be more competitive at a lower price.Bottom Line: The Visioneer Patriot H60 scans quickly and accurately, and it has a huge daily duty cycle and a comprehensive software bundle.Read ReviewAlaris S2060w Scanner by Kodak Alaris Review
MSRP: $1295.00Pros: Fast scanning. Reasonably speedy when saving to searchable PDF. Onboard CPU allows for quicker, more accurate processing. Terrific OCR accuracy.Cons: Somewhat pricey. Expensive accessories.Bottom Line: The Alaris S2060w Scanner is reasonably fast and highly accurate, and it comes with an impressive software bundle, making it a good fit for medium- to heavy-volume workloads.Read ReviewCanon CanoScan LiDE 400 Review
MSRP: $89.99Pros: Vibrant photo scans. Excellent software bundle. Comes with kickstand for upright positioning. Very simple to use.Cons: Lacks mobile device and wireless support. Could be more accurate when scanning serif fonts.Bottom Line: The entry-level Canon CanoScan LiDE 400 is a software-rich flatbed photo scanner that also handles text documents with ease.Read ReviewEpson DS-870 Review
MSRP: $799.00Pros: Fast scanning and saving to searchable PDF. Huge volume and capacity for the price. Highly accurate.Cons: Networking is an add-on. No wireless or mobile connectivity.Bottom Line: The highly capable Epson WorkForce DS-870 is a fast, no frills high-volume scanner ideal for heavy-duty scanning and document-archiving environments.Read ReviewEpson WorkForce ES-60W Wireless Portable Document Scanner Review
MSRP: $159.99Pros: Fast. Robust software. Accurate OCR. Built-in battery. Wi-Fi and USB connectivity.Cons: Lacks memory card support. No automatic document feeder.Bottom Line: The Epson ES-60W is a fast, accurate, and lightweight portable document scanner designed for one- and two-page scan jobs.Read ReviewHP ScanJet Pro 3000 s3 Sheet-Feed Scanner Review
MSRP: $429.99Pros: Excellent speed and accuracy for the price. Well-rounded software bundle, including document and business-card archiving software. High daily duty cycle.Cons: Primary scanning utility is slow.Bottom Line: The moderately priced HP ScanJet Pro 3000 delivers excellent speed and respectable accuracy, as well as an inclusive software bundle, making it a good value.Read ReviewKodak i3300 Scanner Review
MSRP: $4495.00Pros: Fast scanning. Excellent OCR accuracy. Massive input capacity. Supports tabloid-size and larger pages. Robust, easy-to-use software.Cons: Slow at saving to searchable PDF.Bottom Line: The Kodak i3300 is a fast, high-volume document scanner, and it comes with excellent full-featured scanning and processing software at a competitive price.Read ReviewBrother ADS-1700W Review
MSRP: $269.99Pros: Fast scanning and text recognition. Accurate OCR. Strong software bundle. Supports scanning to USB drives. Color touch screen.Cons: No battery. Heavier than other portable scanners.Bottom Line: The Brother ADS-1700W is a fast and accurate portable document scanner that offers a slew of features that will be attractive to road warriors.Read ReviewFujitsu ScanSnap iX100 (2019) Review
MSRP: $229.00Pros: Accurate OCR. Fast. Robust software bundle. Versatile connectivity options, including mobile. Reasonable price.We've evaluated all five feature-packed Blu-ray ripping program for Mac & PC based on functionalities and features that each software owns. Of course, which Blu-ray ripper utility you employ to rip and convert your Blu-ray/ DVD movies is best determined by your actual needs, the platform of your machine and basically your budget. Best bluray software for mac. How can the answer be improved?Cons: Lacks single-pass auto-duplexing.Bottom Line: The Fujitsu ScanSnap iX100 is a fast and feature-packed manual-feed document scanner designed for light-duty data capture on the road.Read ReviewPanasonic KV-N1028X Review
MSRP: $1495.00Pros: Superb OCR accuracy. Customizable touch screen. Comprehensive software. Competitive speed when scanning to image files and searchable PDF. Wired and wireless networking, including Wi-Fi Direct. Three-year warranty.Cons: Individual workstation licenses sold separately. A bit pricey.Bottom Line: The Panasonic KV-N1028X is a snappy and exceptionally accurate networkable document scanner, designed primarily for enterprise environments.Read Review